These materials contain samples of documents regarding registration, visa, taxation, personnel and labor matters that are necessary when a foreign company establishes a corporation or other entity in Japan as well as descriptive examples of how to fill them out. Visa application with Certificate of Eligibility at Japanese diplomatic mission abroad, Visa issuance at Japanese diplomatic mission abroad, Entry into Japan (In principle, a foreign national must land in Japan within three months from the issuance date of Certificate of Eligibility); presentation of a passport and visa, submission of Certificate of Eligibility, receipt of seal of landing verification in passport at the port of debarkation, and receipt of resident card issued to foreign nationals residing in Japan for the mid to long term. The staff will take the envelope and you are done applying for the “Certificate of Eligibility”. The visa processing may take considerable time when an applicant applies for a long-term stay, such as for the purpose of work. What Documents Do I Need for a Japan Certificate of Eligibility Application? To get the student visa, Certificate of Eligibility for Status of Residence (hereinafter referred to as CoE) is generally required. ☐CERTIFICATE OF ELIGIBILITY (Issued by Immigration Bureau in Japan): Validity of the Certificate of Eligibility is 3 months from date of issue. Your passport or resident card (在留カード). In the meantime, the Japan Visa Information Hotline (PDF) listed on the website of the Embassies or Consulate Generals of Japan is ready to take up your questions related to visa. In order to obtain a Certificate of Eligibility, you are required to have a sponsor in Japan such as an employer / a school. Visa fees are determined according to reciprocal arrangements between Japan and the country of the applicant's nationality. Japan. While JETRO makes every effort to ensure the accuracy of the information it provides, no responsibility is accepted by JETRO for any loss or damage incurred as a result of actions based on the information provided in these documents or provided by the external links listed on these pages. You do, however, have to pay a fee when you receive the Japan Visa prior to entering Japan. The visa processing may take considerable time when an applicant applies for a long-term stay, such as for the purpose of work. Certificate of Eligibility Application. Processing time may increase or decrease at the discretion of the Embassy of Japan, New Delhi. Certificate of Eligibility is a document issued by the Ministry of Justice in Japan. 7. The Japan visa application processing time really depends because sometimes the Japan Embassy may need to verify some documents. Application for a Certificate of Eligibility for Status of Residence is a certificate when inviting someone from overseas and making him/her stay in Japan for long period of time. Applications by mail Any foreigner who wants to enter Japan for non-temporary reasons has to apply for a Certificate of Eligibility (COE). All rights reserved. If you have any question about requirements, processing time, etc of the Certificate of Eligibility, please inquire to your proxy or Immigration bureau in Japan. Thus, the Immigration Bureau in Japan often screens these applications in advance to determine whether or not the activities intended by the foreign national wishing to enter and reside in Japan correspond to the conditions for the status of residence being sought; if it is determined that these activities do in fact meet the conditions for the status of residence, a Certificate of Eligibility is issued. Thus, university or school, which students going to enroll, generally applies for CoE to Immigration Bureau of Japan … If this Certificate of Eligibility is presented to a Japanese diplomatic mission abroad together with a visa application, generally a visa will be issued in five working days. According to immigration, it will take about 1-3 months for them to send your COE, but usually, it is much shorter. No I have applied for VISA at immigration office in Shinagawa, Tokyo. 1. Who Can Submit an Application for the Japan Certificate of Eligibility? Any additional documents, as related to your purpose of travel, such as: A work contract, stating your salary, the duration of your employment, and your position, if you’re going to work in a Japanese company, Documents proving family relationship, if you will join a family member in Japan, A letter of admission into a Japanese educational institution, if you are an international student. Questionnaire ( This was provided by a Visa Processing Agency Nakai Immigration Services) Timeline of getting my COE. To give a rough indication of recent processing time, a standard work visa COE case submitted in Tokyo recently takes about 2 to 5 months from application date for a smooth standard case, and the processing time is usually shorter for cases where the sponsoring entity in Japan is a large or listed corporation (around 2 to 4 weeks) and cases utilizing the Highly Skilled Professional Visa Option (around 4 to 6 … Visa Application Documents (download) (Note1) Refer to [1. Note that this thread has not been updated in a long time, and its content might not be up-to-date anymore. However, it is the Immigration Services in Japan who issue Certificates of Eligibility, so you need a sponsor or proxy in Japan to handle the application on your behalf. It took approx 45 days after application. Once you have your Certificate of Eligibility, you have to submit it along with the other required documents to the Japan Embassy or Consulate responsible for your jurisdiction. The Certificate of Eligibility (COE) is a document issued by a regional immigration authority to show that the person applying meets the conditions for landing in Japan. There is NO urgent visa processing service, you may apply for your visa 3 months prior to entering Japan. The purpose of the Japan Certificate of Eligibility is to facilitate the visa application process. As such, the Certificate of Eligibility for Japan is not the same as a visa; it is merely a pre-requisite before you apply for a Japan visa. These documents are not published by competent authorities and therefore are not official. A2: The Certificate of Eligibility does not guarantee the issuance of the visa. To get the student visa, Certificate of Eligibility for Status of Residence (hereinafter referred to as CoE) is generally required. One Certificate of Eligibility (在留資格認定証明書 zairyu shikaku nintei shomeisho). During the three months, the Japanese government will process and check all the documents including your passport so make sure it doesn’t expire any time soon. While it is possible to apply for a Japan visa through an embassy or consulate，the fastest way to obtain a visa is by first applying for a Certificate of Eligibility (COE) through the Immigration Bureau in Japan. Since you need to have the Certificate of Eligibility before you apply for a visa and enter Japan, you must have someone who is already in Japan submit the application for you. April 18 – Received my Certificate of Eligibility ( PDF form) from Nakai. Visas are applied for and obtained at Japanese diplomatic missions abroad. First, you fill in different visa application documents and submit to your school. The timelines given by Embassy of Japan; New Delhi for the processing of each application is minimum 04 working days from the day it is submitted at Embassy of Japan. How Long Does it Take to Process an Application for the Japan Certificate of Eligibility? The process for obtaining a Japan Certificate of Eligibility can take anywhere from one to three months. • A Certificate of Eligibility is valid for 3 months. Double-entry or multiple-entry visa: 6,000 Yen. The fees for Japan visas are as follows: The process for obtaining a Japan Certificate of Eligibility can take anywhere from one to three months. Due to the complex nature of visa requirements, we are UNABLE to respond to visa-related inquiries made through this website at … Once you get the visa and arrive in Japan, the Immigration officers at the point of entry will review the visa and if they consider you meet the entry requirements, they will give you a Landing Permit. This site uses javascript. April 6 – I submit all these documents via email as instructed by Nakai. It serves as approval from the Japanese Immigration Services that you meet the entry requirements as set by the Japanese government. I have recently got my CoE in Japan. (Note) At Narita, Haneda, Chubu, Kansai, Shinchitose, Hiroshima and Fukuoka Airports, besides having a seal of landing verification stamped in their passports, mid-to long term residents will be issued a resident card. See the supporting documents for a Japan Visa application. Basically it’s a preliminary visa screening process; the step before the actual step of applying for a visa to enter Japan. It is highly recommended to utilize a Japanese immigration specialist to assist with the application and processing. The travel agency told me though that normally, the process takes about 7-10 business days. Please Note: - Please note that this is an indicative processing time only. A document proving the status of your sponsor and that they are eligible to apply on your behalf. • The Certificate of Eligibility takes between 1-3 months to process following submission to the Immigration Services Agency of Japan. Once you have the Certificate of Eligibility, your spouse’s dependent visa is all but guaranteed, so it’s safe to start making his or her travel arrangements to Japan. At other ports of entry/departure, a seal of landing verification will be stamped in the passport and a resident card will be issued after a mid-to long-term resident follows the residency procedure at the municipal office of the city/town/village. The information contained in this documents should be used at the reader’s independent discretion. Processing time may increase or decrease at the discretion of the Embassy of Japan, New Delhi. Japan Question Forum: How long to get certificate of eligibility. Section2. The sponsor inquires at the Regional Immigration Bureau for further details. You cannot apply for the visa until you have received your COE, so make sure you start the application process well in advance. Please Note: - Please note that this is an indicative processing time only. Therefore, please beware that you must obtain the Japan visa and enter Japan within 3 months from the date of issue of the Certificate of Eligibility. 9:00 to 12:00 and 13:00 to 16:00, weekdays (For more information on office hours or days of week for specific application procedures, refer to your regional immigration office or immigration information … As tax plays a big role in this certificate, we asked for assistance from an attorney or a scrivener. Here is what you will need to produce: One photo (40 mm x 30 mm). If you have a single-entry visa, it will become invalid once you get the Landing Permit, whereas a multiple-entry visa with a longer validity remains valid even after you get the Landing Permit. You can find a list of the locations of Japan’s Immigration Offices on the website of the Immigration Services Agency of Japan (here). A resident card will be issued to mid-to a long-term residents when granted permission pertaining to residence, such as landing permission, permission for change of resident status and permission for extension of the period of stay(see 2.7). Department of Justice (DOJ) has checked its records and determined the recipient is not prohibited from acquiring or possessing firearms at the time the firearms eligibility criminal background check was performed This could be: Your representative in Japan can submit the COE application at the Immigration Bureau that represents the region of Japan in which you will live or in which you will work. You cannot apply for the visa until you have received your COE, so make sure you start the application process well in advance. Those who come to Japan for Sightseeing, Business Meeting, Visiting a Relative have to apply for … How Much is the Fee for a Japan Certificate of Eligibility Application? Waits for the result from Japan. Passport-size picture of yourself, with the following specifications: Plain and light-colored background, without any patterns and shadows, You must be starting straight ahead, with a neutral facial expression, The picture must be good quality (focused, clear, and sharp). My husband is in Cebu Philippines for over four years now. Application for the COE in Japan for Status of Residence is a certificate when inviting someone from overseas and want them to stay for a long period. ... up-to-date anymore. Student” according to Ministry of Foreign Affairs of Japan. Process Overview for Company Transferees to Japan . in Japan, it is necessary for a proxy in Japan to obtain the “Certificate of Eligibility” and for the visa applicant to file a visa application to the Japanese embassy/consulate-general by submitting the original copy of the Certificate of Eligibility. Visa Application Procedures] for details … For those who are going through the official procedures, please download the latest official documents from the competent authorities and related bodies or consult a person who specializes in advising on such information and procedures. What are the Requirements for a Japan Certificate of Eligibility? A portion of the English content has been updated through a provisional translation. Application for Certificate of Eligibility (submitted to Immigration Bureau in Japan) by the applicant or his/her proxy, Issue of Certificate of Eligibility (by Immigration Bureau in Japan); sent to applicant or his/her proxy in Japan. The majority of this is spent on processing your Certificate of Eligibility and very little can be expedited with the exception of turning your CoE to a visa (this can be done in a day if rushed, 3-4 days otherwise). 〒100-8973 1-1-1 Kasumigaseki, Chiyoda-ku, Tokyo General Affairs Division, Immigration Bureau, Ministry of Justice Telephone (main):03-3580-4111 Then the school checks that your application is complete before they rewrite it and submit it to the immigration authorities in Japan. As such, your sponsor/representative does not have to pay a processing fee for your COE. In most cases, if you have a Certificate of Eligibility, you will also likely get an entrance visa as well, but it is not absolutely certain. Amalia, thanks for the A2A. Then you will eventually get a Certificate of Eligibility (step 4) that you need for the final step of your visa application. When you apply for the Certificate of Eligibility (COE), it can take up to 3 months to process once all the essential documents are with the Japanese immigration. Therefore, please beware that you must obtain the Japan visa and enter Japan within 3 months from the date of issue of the Certificate of Eligibility. 2) It is possible for you to go to Japan on a tourist visa and apply for the CoE while there, but recently, the processing times for Spouse CoE applications have been consistently exceeding the 1-3 months estimated processing time, and your Temporary Visitor status … However, if any kind of checking is required (the submission of additional documents, an interview with the applicant, inquiries, etc. A Certificate of Eligibility is not applicable to temporary visitor visa. Copyright (C) 1995-2020 Japan External Trade Organization(JETRO). 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